Description
We are seeking a dedicated and detail-oriented Bookkeeper/Office Manager to join our team. This is a long-term opportunity with a family company that values flexibility and teamwork. The ideal candidate will assist the Treasurer and President with various bookkeeping and administrative tasks.
Skills
Accounting, Accounts payable, Accounts receivable, General ledger, Reconciliation, Bookkeeping, Invoicing, Data entry, Payroll, Bank reconciliation, Month end, microsoft word, Microsoft excel
Top Skills Details
Accounting,Accounts payable,Accounts receivable,General ledger
Additional Skills & Qualifications
Accounts Payable (AP): Oversee AP, pick and pay invoices, and process invoices received via email. - Accounts Receivable (AR): Perform weekly billing in Excel and Word, process AR payments daily/weekly, and enter AR invoices and payments in our Open Systems software. - General Ledger (GL): Work with the GL in Open Systems software, enter monthly manual entries, check totals for each GL account, process and post monthly information, and print monthly GL reports. - Yearly Renewals: Manage yearly renewals with ISNetworld and DCAM with the State of Massachusetts. - Administrative Tasks: Answer phones, type proposals, copy, fax, scan, and assist the bosses with various tasks as needed. - End of Year Business: Gather yearly information required for the accountant. - Pension and Insurance: Assist the Treasurer with pension paperwork and insurance audits. - Job Cost System: Track AP and payroll for each job and phase using our Job Cost system in Open Systems software. - QuickBooks: Utilize QuickBooks for payroll and other bookkeeping tasks. - Supervision: Oversee two part-time employees (Ann for AP and payroll paperwork, and Bob for AR and job site tasks). - Experience with bookkeeping and administrative tasks. - Proficiency in Excel, Word, and Open Systems software. - Familiarity with QuickBooks is a must. - Strong organizational and multitasking skills. - Ability to work independently and as part of a team. - Flexibility to assist with various tasks as needed.
Experience Level
Entry Level
Job Type & Location
This is a Contract to Hire position based out of Chicopee, MA.
Pay and Benefits
The pay range for this position is $26.44 - $31.25/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Chicopee,MA.
Application Deadline
This position is anticipated to close on Nov 21, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
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