Job Description
We are a small but busy general contracting company looking for a dependable, detail-oriented Office Manager to handle daily administrative, financial, and project support tasks. This role is ideal for someone who is highly organized, proactive, and experienced in construction office operations.
Responsibilities:
Manage day-to-day office operations and communication
Accounts Payable and Payroll processing
Bookkeeping and job cost tracking using QuickBooks (required)
Create quotes/estimates for clients
Assist with scheduling jobs, subcontractors, and field crews
Manage ongoing jobs , including documentation and updates
Order materials and coordinate deliveries with vendors
Prepare and maintain contracts, reports, and project files
Create and update documents in Microsoft Word and Excel
Support management with billing, purchasing, and general admin tasks
Requirements:
QuickBooks proficiency (required)
Strong computer skills: Word, Excel, Outlook
Experience with AP, payroll, and job costing
Excellent communication and organizational skills
Construction or general contractor office experience preferred
Reliable, punctual, and able to work independently
Hours: Monday–Friday, 7:00 AM – 4:00 PM (in-office only)
Compensation: Based on experience
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