Job Description

Job Title

Contract Administrator/Ops Specialist

Location

Woodland Hills, CA 91367 (Hybrid)

Pay Rate

$40.00 - $47/hr on W2

Duration

3-6 months

Job Description

The Contract Administrator/Specialist is responsible for managing the full life cycle of employment related agreements across the organization. This role ensures accuracy, compliance, timely execution, and proper documentation of all employment contracts. The Contract Administrator collaborates with People Business Partners, Legal, People Operations, Payroll and IT to support contractual processes for new hires, internal transfers, renewals and amendments. In addition to Contract Administration, this role will evolve into an Operations Specialist supporting and managing Workday transactions and other specialized processes.

Responsibilities

• Own People Operations Contract Administration responsibilities from approvals in the Personnel Requisition System to legal, to delivering contracts to new hires and employees via DocuSign, to updating Workday and ServiceNow case management.
• Ensure accurate and timely processing of approved contracts, amendments, option letters and terminations.
• Track all activity providing a real-time snapshot for Business Partners and Legal to review status.
• Follow procedures connecting employee contract activities between the business, our legal team and your People Operations team by utilizing ServiceNow case management.
• Update employee contract details in Workday.
• Provide support services to a variety of People teams by carrying out various administrative and operational related activities.
• Coordinate between Business Partners and People Operations Representatives and Employment Counsel, new hires and employees and other People Operations Specialists.
• Provide a positive contracts experience for all our Business Partners, new hires on contract and employees.
• Run and distribute weekly, monthly and quarterly reports.
• Understand dependencies across Workday modules (Recruiting, HCM, Payroll, and Benefits) and integrations with other systems.
• Update contract admin playbook, document standard operating procedures, and assist in developing new processes to improve team efficiency.

Qualifications

• Bachelors degree strongly preferred or 2-5 years of experience in HR Administration, legal/contracts administration, HR or People Operations or a similar role.
• Experience with Workday.
• Experience with ServiceNow or other similar case management / ticketing systems.
• Exceptional attention to detail and accuracy.
• High level of professionalism, trust, confidentiality and good judgment.
• Exceptional problem solving, time management, and organizational skills and able to understand both sides of an issue to reach the best conclusion for the business and those involved.
• Knowledge of HR practices, policies, processes and systems in a multi-state environment.
• Demonstrated ability to work within a fast-paced, deadline-oriented environment.
• Demonstrated ability to work independently and be self-motivated.
• Process complex data updates.
• Willingness to ask questions rather than just follow directions is required.

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