Job Description

Contracts Administrator

MV Transportation is currently seeking a Contracts Administrator to join our team. This position is ideal for a highly motivated, detail-oriented candidate with strong administrative skills, contract management experience, and the ability to work both independently and as part of a team. This position will report to the General Manager.

Responsibilities:

• Track and manage all contract requests across multiple departments.
• Collaborate with internal stakeholders (Legal, Operations, Finance, Procurement, IT, HR, Marketing, etc.) to gather necessary information for contract development and execution.
• Maintain a centralized contract filing system (physical and digital).
• Coordinate required contract approvals and obtain necessary internal and external signatures.
• Exercise independent judgment in reviewing contracts for completeness and ensuring all agreements, approvals, and signatures comply with company policies and risk management practices.
• Monitor contract dates for renewals, expirations, and reporting deadlines.
• Work independently and exercise discretion in preparing contract summaries and responding to contract-related inquiries.
• Coordinate with legal counsel in response to legal interpretation requests and handling contract disputes.
• Prepare standard agreement templates and assist with drafting contract terms as needed.
• Support audits and reporting activities by providing relevant contract data and documentation.

Talent Requirements:

• Bachelor's degree preferred.
• High School Diploma (or equivalent) with experience in contract administration, legal support, procurement, or similar role also considered.
• Previous use of contract management, electronic signature, and document tracking software a plus.
• Ability to work independently and manage multiple priorities under tight deadlines.
• Must be results oriented and thrive in a deadline driven environment.
• Must have excellent communication (verbal and written) and interpersonal skills, results orientation, and thrive in deadline driven environment.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Powerpoint, Sharepoint, etc.), Adobe Acrobat, and DocuSign.

MV Transportation is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, physical or mental disability, veteran or military status, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. The information collected by this application is solely to determine suitability for employment, verify identity and maintain employment statistics on applicants.

Where permissible under applicable state and local law, applicants may be subject to a pre-employment drug test and background check after receiving a conditional offer of employment.

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