Job Description

Job Description

Job Description Summary

The Contract Administrator provides support to the sales team by verifying compliancy

and reporting for all sales contracts, and preparing request for proposals and bids.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Key Responsibilities/Essential Functions:

• Protects the interest of the company by understanding and interpreting contractual terms and conditions
• Oversees the entire contract lifecycle, from initiation to renewal or closeout
• Manages the contractual review of solicitations, proposal development, negotiation, contract modifications and other contract administration
• Establishes and maintains contractual interface with the customer
• Review and manage contracts including customer agreements, NDA’s and Terms and Conditions
• Partner with internal teams including Sales, Tech Support and Operations to address contractual needs and resolve related queries
• Identify potential risks in contracts and recommend strategies to minimize exposure
• Negotiate terms and conditions of agreements
• Report unresolved issues to leadership who can agree to updated terms or maintain our position
• Analyze potential risks involved with specific terms
• Ensure all deadlines and conditions described in contracts are met
• Identify opportunities for bid submissions and raising them with the bid management team
• Analyze bid requests and proposal requirements
• Collaborating with other team members to ensure bid security
• Prepare detailed and competitive bid proposals, and attend pre-bid conferences in response to RFPs and RFQs
• Review and edit bid documents to ensure accuracy and compliance with client requirements
• Ensure all bid documents are formatted and submitted according to potential customer specifications
• Ensuring timely submission of bid documents before the deadline
• Preparing all documents and requirements needed in the post-qualification.

Required Qualification

• Bachelor's degree in Business or a related field
• 2-4 years of related experience
• Strong analytical and problem-solving skills
• Excellent organizational and communication skills
• Attention to detail and high level of accuracy
• Ability to manage multiple assignments and meet deadlines
• ERP experience
• Proficiency in MS Office Suite, especially Excel and Word

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